Minutes of a meeting of Directors held on Thursday 9th July 2020
Because of the coronavirus, this meeting was held remotely via Zoom.
Directors:
Alasdair Swan (Chair); Steven Anderson; John Band; Alastair Cook; Paddy Crerar;
Paul Ingram; Kenny Maule; Robin Hamilton; Eric Robertson; Yvonne Wemyss.
Harbourmaster:
Quentin Dimmer
Apology: John Williams
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1 Minutes of the previous meeting Alastair Cook was warmly welcomed onto the Board as a co-opted Director, filling a casual vacancy. The minutes of the meeting held on 11th June 2020 were then approved. |
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2 Matters Arising Matters completed –
Matters carried forward until the crisis eases –
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AS AS RH QD QD AS QD SA/YW AC |
3 Port Marine Safety Code Incident Log Review There were no major incidents to report in June. Minor incidents included –
There was a discussion about skippers who have no sailing experience. Next year’s application for moorings will invite new users to identify what experience they have, encouraging those with none to get in touch with the harbourmaster who has offered to provide training. The Sailing Club has also looked at the possibility of providing training which could help to secure its own future. Risk Assessment Review The following risks were assessed –
The assessments were approved, and no changes are to be made to them. External audit update Ron Bailey has proposed that the audit be conducted remotely on 20th July. |
QD |
4 Finance June Report
Statutory accounts update: The statutory accounts for the year ended 31 March 2020 have been lodged at companies House and now need to be sent to OSCR.
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5 Dunbar Harbour Management Committee An outdoor meeting was held on Dunbar Battery, respecting social distancing. Litter bins: There will be a review of the old-style litter bins which the sea gulls continue to empty at will. These need to be removed or replaced with a better design. The logic behind installing the Big Belly was to remove these unsatisfactory bins. Carioca: The harbourmaster is working well to come to a solution which will see Carioca come off the hardstanding in Cromwell Harbour. Deputy Harbourmaster: The Board wished Denholm Horsburgh well as he recovers from a recent operation and will continue to give him every support until he is able to return. In the meantime, James Bisset is standing in as the responsible person when the harbourmaster is not on duty and the Board expressed its thanks to him. David Kittrick has also offered to help when James is unavailable. The harbour management team is also being supported by the kind work of Derek Boomer, a retired taxi driver, who is collecting slipway payments for the Trust. Quayside protection: There will be another look at alternative ways of protecting the south quay. Sleeping policemen: The Board re-confirmed an earlier decision to install sleeping policemen on either side of the harbour bridge. |
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6 Projects Maggie Good progress is being made now that restrictions have lifted. Harbour Bridge MacScott Bond is looking to agree the dates when the bridge will be raised for three days to enable MSB to replace the drawings of the hydraulics that they have lost. There will be no cost to the Trust for this operation CCTV Orders have been placed for the poles and the materials |
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7 Harbour Improvement Plan Storage at the harbour Further progress has been made in rationalising the current storage. A report will then be produced to show who owns how many storage units (potato boxes and pallets) and why these are needed. It is hoped that the harbourmaster can then exercise some control over where these authorised units are placed. The subject will be reviewed again at the next meeting
Toilets Building consent has been applied for, after which it will be possible to get the project costed so that funds can be sought. Trunking on the north side of the bridge Work is expected to start on this next month. Plan for harbour retailers A group of directors will meet to draft a policy on ‘Retailers at Dunbar Harbour’ to consider the different interests, and to determine the capacity of the harbour to accommodate retailers, defining where the pitches should be in 2021.
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YW
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8. Any other competent business
Equality policy Yvonne’s proposed changes were agreed, and the new policy has been adopted. Access interference JW expressed concern at the old creels that are blocking access to the Cromwell Harbour slipway and the quayside between the Castle entrance and the Harbourmaster’s office. The harbourmaster undertook to have a further look at this problem. Most of the creels are now in the water.
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QD |
9 Date of next meeting – Thursday 13th August 6.45 p.m. |
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