Minutes of a meeting of Directors held on Thursday 13th February 2020
in McArthur`s Store Dunbar
Present
Alasdair Swan (Chair); Steven Anderson; John Band; Alison Fisher;
Barry Fisher; Paul Ingram; Robin Hamilton; Eric Robertson;
Yvonne Wemyss;
Apologies
Kenny Maule; Quentin Dimmer (Harbourmaster)
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1 Minutes of the previous meeting The minutes of the meeting held on 9th January 2020 were approved and will be posted on the website. |
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2 Matters Arising
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3 Port Marine Safety Code
Incident Log Review There were no major incidents to report in December. The harbourmaster was congratulated on the new minor incident report. The Board reviewed this report and discussed the implications of –
Risk Assessment Review
The controls will be changed to reflect the plan to keep the bridge down in bad weather (to avoid further damage to the bridge). However the new gate along the North Wall will be a positive control. It was agreed that it will need a warning notice. It was also agreed that the chain needs to be re-introduced, not because it will be effective at keeping people from crossing the bridge but as a clear and visible message that they should not cross the bridge in the interest of their own safety. The latest notice on the chain has blown away so a more secure solution is required.
Safety review of 2019 The latest version was approved and will be posted on the website. Safety Management System update The SMS will be updated following the internal audit which will be conducted by Paul Ingram supported by Alison Fisher. Some of the matters which need to be addressed are:
In relation to the requirement of Section 4.4 of the SMS the Board reviewed its powers under the statutory powers given to it by the Scottish Government. Those powers must be used to:
Visit of the Designated Person Ron Bailey will be hosted on an informal visit to Dunbar Harbour on 9th March Safety improvement The electric sockets in the South Pier bunkers will be upgraded to meet modern standards of safety. |
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4 Finance
January report
It was acknowledged that the Trust is grateful to Avril Anderson who keeps such a tight grip over the Trust’s Credit Control Retailers – 2020 There has been interest received from the following retailers and the Board is willing to grant all of them licences to trade provided that the necessary application forms are submitted and that matters such as insurance are all adequate –
As half of these retailers are part time there is scope to accommodate other retailers on other nights, Tuesday and Thursday being the current busy nights. There was a discussion as to whether traffic should be banned from crossing the bridge on Tuesday and Thursday nights, but it was noted that the disabled need to be catered for, so that in the first instance the matter will be kept under review to see whether or not there is a problem. There was a further discussion on waste removal. The preferred position is that retailers should remove all of the waste associated with their operation, but it was agreed that (with no commitment that the service will be on-going) for the time being retailers could pay £15 per month per unit to use the Trust’s skip. There will be no provision of electricity on the far side of the bridge. Retailers will need to bring their own generators. Budget 2020/21 The general budget for 2020/21 was approved and adopted. There will, as usual, need to be additional budgets for separate projects, including the Harbour Festival. |
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5 Harbour Management Committee Red diesel The subject continues to be under review at the DHMC Dredging of Cromwell Harbour The focus is currently on SEPA’s requirements. The meeting discussed the need for the DHMC to be specific about the end result to be achieved (i.e. exactly how much of the harbour bottom needs to be removed, not too much, not too little). The DHMC needs to consider whether any chosen methodology will achieve this result. It appears that the project is being driven by the need of the large prawn boats. The DHMC should consider what state of the tide allows these boats to leave their moorings, to quantify what benefit this project might have. Finally there is the need for the DHMC to consider what the knock-on implications for the Broadhaven and Victoria Harbours might be of moving reside out of Cromwell Harbour. DFA Cold Store The meeting with the DFA has been postponed at the DFA’s request, but at the DHMC meeting there was an indication that the DFA will be willing to contribute to a better solution for the area outside the cold store which is not draining away completely. The principal problem appears to be the debris from the effluent. It was agreed that the Board should meet with the DFA to see exactly what is causing the problem and to ensure that it is the Cold store that is the source of the debris. Thereafter an agreed plan for better drainage can be drawn up and costed. North Wall Safety Gate This should be installed shortly Environmental checklist
Harvester It has been agreed that the boat can stay until 31 March but must then be moved off site. The boat is currently not seaworthy. Enjoyleisure site above the vaults The Harbour Trust is very grateful to enjoyleisure for allowing the site to be used for much needed storage. It was suggested that it would be worthwhile trying to establish a price that would allow enjoyleisure (itself a charity) to sell the land under the footpath to the Harbour Trust so that the Trust could use it for charitable purposes. It was agreed that before an approach is made to enjoyleisure the exact nature of the Trust’s charitable use needs to be agreed internally. There have been different views expressed, recently and in the past, on whether this site should be used for storage, water sports, museums and other ideas, and the board needs to come to a decision as to exactly why it want this land if it is to put a successful proposition to the trustees of enjoyleisure. Storage of potato boxes and creels Because of the limited space at the harbour the Chairman was asked to write to all fishermen on the subject of careful use of the storage |
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6 Projects Maggie
Harbour Bridge
CCTV
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7 Harbour Improvement Plan Castle railings: A quote has been received for replacing the castle railings. The railings in their current condition represent a hazard. It was agreed, as there is no public access to the site, to remove the railings entirely in the first instance. Dredging: See DHMC above – section 5 Maintenance Bay: Robin Hamilton and Kevin Thomson have discussed ways of reducing the specification and cost of this project to make it more deliverable Drain from the Cold Store: See DHMC above – section 5 Toilets The contractor is unable to provide costings until the warrant drawings are drawn up. It was agreed that Blueprint should be instructed to produce these. Safety barriers along the South Pier A quote for putting up these barriers has been assessed by an independent consultant and was considered to be fair. A project paper with plan now needs to be prepared showing exactly what AGT is proposing to do for the money. Once the Board has the details for the proposal it can approach grant funders. |
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8 Annual election of Directors
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9 Any other business
Visit of our Member of Parliament: Kenny McAskill MP has asked to meet the Board on Monday 17th February at 12:30 Six directors can attend. Battery Steven Anderson reported that a wedding will take place at Dunbar Battery this July and there is a production planned for “The Merchant of Venice” A team will attach the film over the Battery lights tomorrow at 10:30 Harbour Festival There has been a proposal to bring a Jet Ski demonstration to the Harbour Festival. There are safety issues and scheduling issues to consider, so no final decision was taken, although the general feeling was that this demonstration might be better left to RNLI Day. Refill bags The Harbour Trust continues to provide bags for the dog litter bins. RNLI slipway The rectification of the defects is due to be completed by the end of April. It was noted that the boats will still be on the hardstanding during the period of this work, so the Harbour Trust will need to be informed where the contractor will be setting up his stores. |
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10 Date of next meeting – Thursday 12th March PI will be in the chair for the March meeting in the absence of AS who submitted his apology for absence. |
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