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DUNBAR  HARBOUR TRUST
Minute of Directors’ Meeting held on Thursday 9 March 2017
in McArthur’s Stores, Dunbar, at 18.45
Present: A. Swan (Chair); T. Band (Vice-chair); S. Anderson; J. Band; A. Brown; B. Buglass; R. Hamilton; P. Ingram (Treasurer); A. Mackie; K. Maule
Others present:  Q. Dimmer, Harbour Master:  (M. Brown, Minutes)
1.Apologies:    B. Fisher; E. Robertson
2. Minutes of previous meeting held on 9 February 2017:  These were adopted.
3.Port Marine Safety Code and Health & Safety Report:
a. Incident log review: - Barry Brunton’s boat had been damaged during the last spell of bad weather. Incident report to be completed.         
b. PMSC Internal Audit: The Port & Marine Safety Code Internal Audit Report was reviewed and approved and will be sent to the Designated Person, Capt. Graham Vale, prior to the External audit later on this year.
The Safety Management System has been reviewed in the light of the 2006 revision of the PMSC and the Guide to Good Practice.  Further improvements have been made to the Risk assessment process and Dunbar’s Safety Management System still meets the requirements of the Code.
The Chairman was authorised to send the formal letter of compliance with the Port Marine Safety Code to the Maritime & Coastguard Agency.         
c. Risk Assessment review: It was agreed that Paul would identify the risks to be reviewed at each monthly meeting.                                    I
d. MAIB investigation reports:  No relevant items to post to the web-site.
4. Harbour Security: 
Webcam – John is still investigating the best course of action.     
5. Finance Report:
a. February report has been circulated.   The Trust is still completing the legal documentation so that it can draw down the Historic Environment Grants.  The Cash flow position remains satisfactory.
Alistair reported that he was having difficulty contacting Registers Scotland re the advance notices.  He will submit the necessary documentation to Paris Steele and this will be passed to Harper Macleod.
b. Moorings update:
A steady number had been received.  Alasdair will be sending out reminders so that harbour users do not find themselves paying the £17 per day visitor’s fee from 1st April in addition to their annual mooring charges                       
c. Landing dues: The payment record for landing dues has been excellent throughout the year. The Board appreciated that the fishermen all paid their dues in accordance with the harbour terms and conditions. The only exceptions were the boats that also fish out of Port Seton. Their owners had paid very little, if any, dues in relation to 2016/2017. Although it was recognised that owners have the right to land in whatever port they choose it is known that all of these boats have landed at Dunbar during the year on various occasions and regularly take advantage of Dunbar’s harbour facilities. They have however not paid the proper dues to date. The Board deemed this to be very unfair to the other fishermen. The Chairman has already written to the owners concerned and has previously written to Port Seton asking for monthly payments. It was agreed that the harbourmaster would have a quiet word with those not paying their harbour dues on time.                                           
It was further agreed that it would be inappropriate to grant any of these boats a mooring charge discount for 2017/18. Their payment record would be monitored in the coming year. It was also recommended and accepted that boats that do not make their monthly payment of dues should be reported to the monthly Harbour Management Committee.
d. Credit control: No further progress had been achieved and it was agreed to proceed with legal proceedings against the two debtors who have been referred to Alex M Adamson. This will enable a boat to be sold in one case and earnings to be seized in the other.
e.  Battery insurance: Alasdair reported that cover had been obtained.
f.  HeS securities:

The meeting had been duly convened and a quorum of Trustees was present, in accordance with the provisions of The Dunbar Harbour Revision (Transfer) Order 2004.
With reference to the resolution passed by the Trustees at its meeting on 9 February 2017, in relation to the granting and completion of security documentation pertaining to the Historic Environment Scotland standard securities, the following documents were table to the meeting:
-(i) Standard Security to be granted by Dunbar Harbour Trust in favour of Historic Environment Scotland relative to an area of land at Cromwell Harbour, Dunbar
-(ii)Conservation Burdens Deed to be granted by Dunbar Harbour Trust in favour of Historic Environment Scotland relative to an area of land at Cromwell Harbour, Dunbar.
-(iii) Standard Security to be granted by Dunbar Harbour Trust in favour of Historic Environment Scotland relative to an area of land at the Battery, Victoria Harbour, Dunbar; and
-(iv) Conservation Burdens Deed to be granted by Dunbar Harbour Trust in favour of Historic Environment Scotland relative to an area of land at the Battery, Victoria Harbour, Dunbar (together “the Relevant Documents”)
-After due and careful consideration, it was resolved that the Relevant Documents be approved and that the Chair of the Trustees Alasdair Swan be and is hereby authorised on behalf of the Trustees to execute the Relevant Documents.                                                                
6. Harbour Management Committee: 
1. Bridge maintenance – concern that no servicing has been done. Quentin was still awaiting contact from MacScott Bond to implement safety check. Alasdair will chase this up.                                                                                                                                                                     
2. Extra Davit – Quentin will produce a plan of berthing to take back to DHMC.                                                                                             
The “Sea Salt” is to be moved within a month.
The principal problem exists when the prawn boats come in, and the harbourmaster will consider how these boats can be better organised.
3. Maintenance Bay – Andrew has taken on the short term as well as the long term plans for the maintenance bay. He will be given the 2014 plans.                                                                                                                                                                                                                
4. RNLI container space recommendations – the DHMC recommendations were adopted.
5. There was a query on the item in the DHMC minutes which intimated that “hard standing charges were to rise significantly” and whether this had been agreed by DHT. The standing charges have been set, published and invoiced for this year and will be reviewed in the Autumn for the 2018/19 winter charge.
7. McArthur’s Stores: 
a. Boiler quote and need for control: John had received a further, more expensive quotation.  He was exploring other possibilities.
b. Lease update: Alasdair to chase up those tenants who have not replied.                                                                                                    
c. Creel housekeeping: Quentin to organise removal of creels from in front of private houses.                                                                       
d. Abandoned boat not on a trailer at Cromwell Harbour – Quentin to investigate.                                                                                          
8. Projects:
a. Harbour wall repairs:

Robin reported that the Cromwell Harbour Wall repairs had been completed very satisfactorily.
He further sought the Board’s approval for the following projects -
1 Full wall inspection by Arch Henderson
2 Improvement of the Broadhaven breakwater
3 Repairs to the South Wall
4 Repairs to the Cromwell Harbour parapet.
Approval was granted,
b. Battery project on Lamer Island:
Steve reported that things were progressing well.  The area will be ready for the artwork early next week and the Amphitheatre is almost complete.
i. Friends of the Battery: No response had been received from the press article.  However, a booking from a Dutch Orchestra Touring Group has been made for 4 August.
ii. Opening arrangements & the Viridor visit in June - It was agreed that a separate meeting will take place next week to discuss these items.                                                                                                                                                                                                                  
c. North Wall steps:  A quote of £5262 had been received for the repair of the middle 16 steps.  This was approved.                                    
d. Hatchery fencing: Steve circulated a plan of the suggested improvements.  Any fencing work would require planning permission.  This item will be added to the HIP.
e. Castle Vault entrance: The contract has been placed
f. Branders:  Andrew hopes to have a price by the end of next week.                                                                                                                
g. Notice board: Quentin in discussion with contractor.                                                                                                                                      
h. “Sparkling Dunbar” – Thelma reported that arrangements were in hand and the proposed date is 19th August 2017.
9. Harbour Improvement Plan: 
Update is to be published                                                                                                                                                                                   
10. Any other competent business:
a. Appointment of new Directors – no applications have been received to date other than from the four Directors seeking re-appointment.
b. Fisherman’s Monument – Steve reported that the correct paint had been used.  However, this paint is subject to weather erosion and therefore, the monument will require to be re-painted every few years.
c. Paul enquired about the capacity of the bunkers on the South Pier for possible cradle storage. In most cases these bunkers are not appropriate for this purpose.
d. Quentin intimated that STV will be visiting next week as part of a history documentary. STV has promised to make a donation towards the work of the harbour.                                                                                                                                                                                           
Also, a party of pupils from Dunbar Primary School will be visiting the Harbour next week.He will be meeting with pupils at Dunbar Grammar School with a view to limiting anti-social behaviour at the Harbour prior to the summer holidays.
g. Quentin had visited Eyemouth Harbour and had been impressed with their CCTV system and the availability of pontoons.  He hoped that consideration might be given for similar facilities at Dunbar in future.
h. Thelma reminded members to submit any interesting articles for the newsletter.                                                                                         

11. Date of next meeting:
This will take place on Thursday 13 April 2017 at 18.45. The meeting closed at 9.40 p.m.

 

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